9 Official organs of the EAA
(1) Official organs of EAA are:
- General Assembly
- Executive Council and
- Officers.
(2) The General Assembly can decide on the establishment of further organs of the
academy.
10 General Assembly
(1) A General Assembly of the members shall take place when required by the interests of
the EAA. The Assembly shall, as a rule, be held in connection with an
European/International congress or meeting of andrology and shall take place at least
every 2 years. On the request of one-tenth of the regular members the officers shall
summon an extraordinary General Assembly.
(2) The Assembly shall be summoned in writing at least three months in advance. For the
invitation the signature of one EAA officer is sufficient. The invitation shall contain the
agenda.
(3) The members can request changes or modifications of the agenda within four weeks
after the invitation in written form to the officers. The members have to be informed
immediately but at least 40 days before the General Assembly about the modified
agenda. This time period starts from the date of sending.
(4) The decisions of the General Assembly will be documented in the minutes which will be
drafted by the rapporteur and signed by the chairman and the secretary. The chairman
of the General Assembly is the President or, in his absence, another member who has
been elected by the General Assembly by simple majority. The rapporteur is the
Secretary or another person who has been elected by the General Assembly by simple
majority vote.
(5) All regular and all honorary members have one vote. Each supporting member is
entitled to delegate one representative with one vote for the General Assembly.
Affiliated and associated members may attend the General Assembly, but have no
vote.
(6) Election of officers shall be by secret ballot only. Other issues shall be decided by open
vote but, if decided by a simple majority of the General Assembly, by secret ballot.
Every General Assembly properly summoned shall constitute a quorum regardless of
the number of members present.
(7) The General Assembly shall at the meeting:
- Receive a report from the President concerning the activities of EAA since the
last General Assembly.
- Receive a report from the Secretary
- Receive and endorse a report from the Treasurer and from the Auditors including
a statement on the balances of the accounting years.
- Decision regarding discharge from liability of the officers for the respective
accounting years.
- Elect from the candidates the President, Secretary and Treasurer. Nominations
for the officers must have been received by the secretary at least 8 weeks before
the commencement of the General Assembly. All regular members can be
nominated. The elections are based on majority votes. If in the first counting no
candidate receives the majority, the candidate receiving most votes in the second
round shall be elected.
- Elect from among the regular members by a majority vote of those present four
individuals as members of the Executive Council with due regard to a
geographical and scientific representation. Nominations are proposed at the
General Assembly. Executive Council members will be eligible for a second term.
- Determine the annual fees for regular, affiliated and associated members.
- Determine potential financial compensation for the Officers and Executive
Council members concerning their expenditure of time.
- Elect two auditors (not being officers or members of the Executive Council) who
will present their reports at the following General Assembly.
- Consider other matters which arise from the objectives stated under 3.