Privacy Policy of the European Academy of Andrology

Privacy Policy of the European Academy of Andrology

The European Academy of Andrology (EAA) respects the right to privacy protection of the personal information submitted voluntarily by the members and associates of the society, as well as by authors, reviewers and editors of the official journal, Andrology, jointly published by EAA, the American Society of Andrology (ASA) and Wiley.

This Privacy Policy statement describes what kind of personal information is collected during the EAA and Andrologyoperation, how this information is used, how you can correct or update the personal data,and what steps will be taken to safeguard thepersonal data. By submitting your information to EAA or Andrologyyou consent to the practices described in this policy. The policy statement has been revised in May 2018, in accordance with the latest guidelines of the General Data Protection Regulationof the European Commission. We reserve the right to modify this statementin the future.

  • Collection of information

Personalidentification data are obtained when you voluntarily choose to provide them by applying for EAA membership, by using the society’s website, by submitting a paper to Andrologyor by serving as a reviewer or editor of the journal. The type of personal information we may collect include: your name, postal address, e-mail address, phone number, URL, occupation, employment information, usernameand password, and occasionally also identifiable photographs. Acceptance as an EAA member (Academician or Affiliated Member) will include storing these data in the member’sdatabase. Submitting a paper to Andrology will automatically places all authors’ names, affiliation and e-mail addresses in the ScholarOne database for potential use by editors for search of reviewers. If you accept to serve as an editor or reviewer, you will be asked to the same personal information as the submitting authors, and to provide additional information on your expertise and research interest.

  • Use of information

The EAA and Andrology may use the personal identifying information to create and manage your membership account, to contact you for professional or membership matters and to provide information, which is a part of the EAA services, including: society newsletters, special events and meetings, available grants, table of contents of Andrology,alerts on significant research developments and other communications we believe might be of interest.

  • Disclosure and sharing of information

The EAA do not disclose or share your personal information with any unaffiliated third party, except in response to lawful requests by public authorities or law enforcement requirements. The EAA will share your personal information with the publisher of Andrology(Wiley) to ensure the distribution of your personal copy of the publication. The EAA does not and will not sell any personal information for commercial use.The society’s website may feature blogs, communications and information which may use your name, affiliation and photographs from society events, e.g. congresses, meetings, exams. Although most of this information is protected by member’s password, please be aware that some of this information may be publicly available or shared by other members.

  • How we protect personal information

We will use appropriate physical, technical and administrative safeguards to protect your data.Access to your personal data isrestricted to the EAA administrators, elected Officers and Executive Council. The personal data of users of Andrology(authors and reviewers) is only seen by the Editors and Editorial Office as well as administrative and technical staff of the publisher (Wiley). Most of the EAA information that may use your name or photograph is restricted to the members, who must use passwords. In addition, we train our administrative and technicalstaff about the importance of maintaining the confidentiality and security of your information.

  • Access and correction of personal data

To exercise your right to correct or update your personal membership profile, you can contact the secretary or the Officers of the EAA (contact email of the officers will be available on the EAA website). Ifyou are a user ofAndrology, you can correct your personal information at any time using your unique username and password. Please be aware that the transmission of information online is not completely secure.

  • Your rights

You have the right to make a written request to be informed whether or not we hold or process any of your personal information (by e-mailingto r.gori©dfc.unifi.it). You may also ask the EAA administration to correct any errors in your personal information or to request that we delete your personal information if you are no longer an active member of the Society. You may also request that we transfer your personal information to a third party.

  • Governing law

This Privacy Policy shall be exclusively governed in accordance with the laws of the European Union.

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